One Planner Shares Her Prompts

For Ginger Taylor, deputy director-Liderazgo in Leadhership Network for Women in ARC, AI is a Kickstarter, the first step in its creative process.

Chatgpt has become one of its reference tools. “I am completely self -taught. I took a course or followed a manual step by step. I just started using it, I learned as I advanced, and I’m still learning. That is beauty.”

Skift meetings spoke with Taylor about how AI uses specific tasks and the indications it suggests.

Can you share your philosophy using AI?

I use chatgpt to provoke creativity, to help me think about challenges and start the planning process. It helps me discover angles that I might have not considered on my own.

But what gives me is never the final product. I treat it as a first draft or ideas generator. From there, I pass through varying iterations, refining the content, asking where the information comes from and making my own verification of facts. I collaborate with my team and the board to shape something that feels aligned with our voice, values ​​and audience.

For me, Chatgpt is part of the biggest process: strategy, research, innovation, creativity and leadership. It does not replace the work, it improves it.

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What are some of the tasks where you have used AI?

I have used it to extract key information from the reports of the equipment and the speakers’ evaluations, and identify gaps in roles and workflow based on the interdepartmental entry.

I have also used to help analyze and organize data for reports and presentations to higher leadership. For example, I used it to summarize the feedback after the event and highlight recurring themes of attendee surveys, and then organize it in high level food, in an executive format.

Can you share a specific routine task and the notice you used?

One was transferring the notes of the management process of our meeting to Wrke, our project management tool.

I used this notice: “I would like to take this process for speaker logistics and add Wrke. I must also include a task for marketing to promote. Could you help me organize this?”

Chatgpt helped me to break down the logistics of the speakers in tasks such as monitoring confirmations, issuing contracts, sending access to the speaker portal and coordinating marketing promotion. He simply suggested who should be assigned to each step.

He turned my list of notes into a plan, saved me time and made sure nothing went through the cracks. Now I reuse for each event.

Can you share how you use it for a SWOT analysis?

I needed to get more knowledge about our competition and make an analysis about my own event. I asked: “Can you help me build a SWOT analysis for a large -scale event focused on leadership? I need a starting point that considers the challenges and opportunities in the industry.”

What gave me was a strong starting point that helped surfaces of strategic gaps. He even identified the competitors that we had previously considered. From there, in layers in internal context, I refined the language and aligned the analysis with our objectives.

Many planners say they don’t have time to learn. What is your answer?

I understand it, time is the only thing we have ever enough or in this industry.

That is exactly the reason I started using AI first. I didn’t sit down to “learn AI”. I just started helping you with real tasks that you were already doing, such as writing speaker emails, writing execution schemes or converting the notes of the meeting into action plans.

You don’t need to become an expert. You just need to be curious.

Now, what I used to take hours now takes minutes and I still have total control over the final product. I return the time I didn’t have to start.

What projects have you put your view below?

At this time, I am leading the launch of a new leadership conference, which is an important approach. He is the first of his son for our team, so I have built all the legs from scratch. That includes frames, attendee trips, content strategy and workflows from Cruz Department. I am also getting more involved in the LinkedIn community, sharing ideas and connecting to others that are sailing for similar challenges.